NSO AUTHOR GUIDELINES

This page explains how to prepare your manuscript for submission to the journals of the Nordic Society Oikos. It applies to all NSO articles except Ecography software notes (see guidelines) and Nordic Journal of Botany taxonomic papers (see guidelines). Please also read all author information specific to your target journal: Oikos, Nordic Journal of Botany, Ecography, Wildlife Biology, Journal of Avian Biology.

Manuscripts prepared for submission to other journals need not be reformatted for initial submission to NSO journals.

Materials to Prepare

  • In this file include the title, author list, and author affiliations.

    Title:

    • The title should be brief, concise, informative and comprehensible to a broad scientific audience. Where possible, it should be a statement of the main result or conclusion presented in the manuscript.

    • When formulating a title, you should bear in mind both human readers and search engines. Including keywords in your title, for example, can help readers discover your article online.

    • Do not include specialist abbreviations or authorities for taxonomic names in your title. The title should contain words useful for indexing and information retrieval.

    Author list and affiliations:

    • During initial submission, enter author names on the title page file of the manuscript.

    • You will also add author details to the submission system.

    • Write author names in the following order: first name, middle name (or initials, if used), last name (surname, family name).

  • This file should be anonymous and contain no author names or affiliations.

    The first page should contain the title and the abstract (if required for the article category). The abstract should summarize the main results of the work. It should contain no more than 300 words and should not contain references or unexplained abbreviations or acronyms.

    Begin the introduction on page two. Use headings to split the main text into different sections (usually introduction, material and methods, results and discussion, references, but other headings and sub-headings can be used if they suit your article).

    Abbreviations should be written out in full on first use. Avoid right margin justification and hyphenation. Add continuous page- and line-numbers to the text.

    See the full list of formatting information below.

  • If your manuscript relies on data and/or custom written code, you must prepare these to be uploaded at initial submission or deposit them in a public archive of your choice prior to submitting.

    It is required that authors provide anonymous data files underlying the study during the peer review process. Files may be either uploaded under the label “additional file for review but not for publication” or provided through a link to a repository where data can be shared anonymously. For more details, and to learn more about why authors are required to share data supporting their findings, see Data and Code Sharing.

    Authors must also provide a DATA AVAILABILITY STATEMENT:

    Please do not include this statement in the main text file, but enter it in the relevant section of the submission form.

    This statement will explain where your data and code may be found (including links where applicable), or if data cannot be publicly shared it will explain why. Relevant data must still be submitted to the journal even if it is specified as being too sensitive for publication, and steps may be taken to protect it during the review process. See Data and Code Sharing for more information, and please contact the managing editor with any questions or concerns.

  • Supplementary material (e.g. images, tables, supplementary data that are not part of the manuscript) can be uploaded and published as “Supporting information” on the journal website.

    A '.docx' template for supporting information can be found here.

    Please note the following:

    • This material will not be edited, but published as received.

    • There is no cost for publishing supporting information.

    • Refer to the supporting information as “Supporting information” in the main text of the manuscript. Do not refer to subsections or specific details in the “Supporting information” file(s). Any reference of that kind will be removed.

    • Submit supporting information as separate file(s) and not as part of the main text.

    • The number of references included in supporting information should be kept to an absolute minimum as these are not recognized by many indexing services.

    • Maximum file size for a supporting information file is 50 MB. Authors with supporting information files of a larger size (in particular, movies) should contact the journal managing editor for further assistance.

    • When submitting a revised manuscript, you must provide a final version of the supporting information. You will not be able to change, add, update, or delete the supporting information once your manuscript has been accepted.

  • At initial submission, figures, photographs and drawings can be provided within the main text file, or as separate files. For revised manuscripts, illustrations should be uploaded as separate files. The file size limit is 50 MB and the maximum resolution for images 40 megapixels. Larger files (for example higher resolution) can be provided after acceptance. All figures and tables should be numbered and referred to in the text by their number. Figure and table captions should be provided within the manuscript, should be brief and informative, and should include any relevant copyright information if taken from a published source. Before completing your revised submission please make sure figure are accessible and follow the illustration formatting instructions below.

  • Please do not include this statement in the main text file, but enter it in the relevant section of the submission form.

    Authors must provide a statement outlining why this journal is the best outlet for publication. This should include a description of why the submitted work makes a significant contribution to the research field(s) that fall within the scope of the journal and why it is of general interest to the readership. Authors must provide a clear statement of how the manuscript builds on previous work both by themselves or your coauthors cited in this manuscript and other published work.

  • Please do not include this statement in the main text file, but enter it in the relevant section of the submission form.

    NSO journals require that all authors disclose any potential sources of conflict of interest. Any interest or relationship, financial or otherwise, that might be perceived as influencing an author’s objectivity is considered a potential source of conflict of interest. For more information, please read the NSO Publishing Policies.

  • Please do not include this statement in the main text file, but enter it in the relevant section of the submission form.

    Provide an ethics statement with relevant fieldwork details (approvals, licences, permissions) to be included in the published article. The details of any museum specimens used (e.g. the specimen numbers and the institutions holding these) must be provided either in the manuscript or the supplementary files. For more information about preparing this section please visit the NSO Publishing Policies.

  • Please do not include this statement in the main text file, but enter it in the relevant section of the submission form.

    If applicable, please provide a “funding statement” that can be included in the published article. List the sources of funding for each author. Here you may also list service providers that did provide facilities or equipment.

  • Please do not include this statement in the main text file but enter it in the relevant section of the submission form.

    Those who contributed to the work but do not meet our authorship criteria may be listed in the Acknowledgements. Authors are responsible for ensuring that anyone named in the acknowledgements agrees to be named.

Authorship: Registration and Roles

Register for author ID (ORCiD)

ORCiD (Open Researcher and Contributor ID) is a non-profit organization. Registration is free and takes only a few minutes. The corresponding author must provide an ORCID ID at the time of submission by entering it in the user profile of the ScholarOne submission system. We strongly encourage that also co-authors link their ORCID IDs to their profiles in the ScholarOne system.

Indicate author roles (CRediT)

All NSO journals mandate CRediT (Contribution Roles Taxonomy), where the contributions of each author to the manuscript, is indicated. For initial submissions, CRediT information is not required, but in revised submissions it must be provided. The CRediT statement is automatically generated for accepted manuscripts and replaces any author contribution section provided in the manuscript file. For complete details (including how to make corrections to the authorship) please refer to the NSO Publishing Policies.

Formatting for Initial Submission

These instructions provide guidance on formatting the main text file of your manuscript for initial submission.

Manuscripts prepared for other journals need not be reformatted for initial submission to NSO journals.
However, your manuscript must meet all of our formatting standards by the time of
revised submission.

File format

Submit the main text file in DOC, DOCX, RTF, ODT or PDF format. Your file should not be locked or protected. If you have written your manuscript in LaTeX, please submit a PDF version that can be used for reviewing. (LaTeX users do not have to translate their manuscripts into MSWord.) For initial submissions, manuscripts can be submitted in any file format.

Length

Depending on article type, manuscripts may be limited in length and subject to restrictions on word count and number of figures. Please check the article type section for more information. In general, we encourage you to present and discuss your findings concisely.

Headings

Limit manuscript sections and sub-sections to 3 heading levels. Make sure heading levels are clearly indicated in the manuscript text.

Layout and spacing

The main manuscript text should be single-column, double-spaced.

Page/line numbers

Include page numbers and line numbers in the manuscript file. Use continuous line numbers (do not restart the numbering on each page).

Footnotes

Footnotes are not permitted. If your manuscript contains footnotes, move the information into the main text or the reference list, depending on the content.

Language

Manuscripts should be in British or American English. Be consistent throughout the manuscript. Linguistic usage should be correct. Avoid the use of the passive voice.

Nomenclature

Use the correct and established nomenclature wherever possible.

Units

Use SI units as far as possible.

Species names 

Write in italics (e.g., Scrophularia umbrosa). Write out in full the genus and species at the first mention of an organism in a paper. After first mention, the first letter of the genus name followed by the full species name may be used (e.g., S. umbrosa). For animals, please refer to the International Code of Zoological Nomenclature. Binomial scientific plant names must be used in accordance with the current International Code for Nomenclature of algae, fungi and plants.

Citations

Cite only essential sources of a theory or opinion. We encourage you to cite the original research rather than a review.

Formatting for Revised Submission

Additional formatting is required when you are submitting your revised manuscript:

  • You must provide publication-ready source files.

  • You must submit a main text file with track-changes (please use the upload box labeled “revised manuscript with tracked changes”).

  • You must also submit a “clean version” without track-changes (please use the upload box labeled “main document”).

  • You must meet the reference and illustration formatting instructions below.

REFERENCE FORMATTING

  • Langefors, Å. 1999. Genetic variation in Mhc Class II B in Atlantic salmon: evolutionary and ecological perspectives. – PhD thesis, Lund University, Sweden.

  • Simpkins, C., Hanss, S., Hesselbarth, M., Spangenberg, M. and Salecker, J. 2021. spectre: predict regional community composition. – <https://CRAN.R-project.org/package=spectre>.

  • Bergeron, J. A. C., Pinzon, J., Odsen, S., Bartels, S. Mcdonald, S. E. and Spence, J. R. 2017. Data from: Ecosystem memory of wildfires affects resilience of boreal mixedwood biodiversity after retention harvest. – Dryad Digital Repository,<http://dx.doi.org/10.5061/dryad.s653s >

References must be complete. All references will be linked electronically to the papers they cite. Each reference must contain: author names, year of publication, title, journal title using standard abbreviation, volume, first and last page numbers or article number.

For references to in-press articles, include a Digital Object Identifier (DOI) number. For references such as theses, software packages, and repository data files, refer to the examples at right.

The reference list can be in any format provided that references are listed alphabetically by authors’ names and chronologically per author. Please list all author names of an article; do not abbreviate with et al. In the in-text citations your references should be listed chronologically: (Smith 1999, Dunn 2000, Nilsson et al. 2017). Publications by the same author(s) in the same year should be listed as 2004a, 2004b, etc.

Do not use reference numbering in revised submissions.

Before you submit your manuscript, double-check that all references in the text are listed in the list of references, and that all references listed are cited in the text. Reference lists not conforming to these requirements will be returned for revision.

ILLUSTRATION FORMATTING

Format

The preferred file formats are vector images: EPS, TIFF or PDF.

Raster/pixel files are fine if they follow these specifications:

  • Width: 945 (single column), 1476 (1.5 column), or 1961 (double column) pixels at 300 dpi

  • Resolution: 300-600 dpi

  • Size: <50 MB

Fonts

For fonts within the figures, use only common sans-serif fonts such as Geneva, Helvetica, or Arial. Letters, numbers and symbols must appear clearly but not oversized.

Legends

Tables and legends of illustrations should be written double-spaced on separate sheets. Do not incorporate the legend in the figure itself. Tables and illustration legends should be comprehensible without reference to the text. Do not use italic lettering. 

Panels within the figure should be designated with lower case letters in parentheses, e.g. (a), (b), (c). Be consistent throughout the figure with colours, line weights, and styles.

Accessibility

Colour figures are most welcome. However, we urge all authors to create figures that are accessible for all types of colour vision.

When creating a figure, use the following set of simple rules:

  • Use a colour-blind safe palette (e.g. avoid using red and green together)

  • Use high contrast

  • In fluorescent red-green images, replace red with magenta

  • Check your figure using one of the many free tools that allow you to see how it looks for the colour blind

  • Consider alternative ways that do not rely on colour to visualize your data (for example, you might use monochromatic figures or different shapes, positions, and line types instead)

You can make use of R-script colour palettes and Python colour blindness palettes.

More information about how to make figures that are colour blindness friendly can be found here.

Data and Code Sharing Requirement

NSO journals require that authors provide all data and metadata, custom written code (simulations and non-standard statistical analyses), and bespoke software necessary for fully replicating the analyses in the study at the first submission stage. This will allow reviewers and editors to fully evaluate your work and confirm that the provided code and data is complete and supports your conclusions. Data and code do not need to be public at this stage. If your manuscript does not contain any original data (e.g. viewpoint articles, reviews), please state “The content of this manuscript does not build on an original dataset” in the submission system.

If data and code is archived in a repository prior to submission, authors should ensure that their identity is concealed during the review process (e.g. by using the private-for-review option in the Dryad repository). If authors do not want to archive their data prior to submission (e.g. because the intended archive does not allow anonymous archiving), data and code can be uploaded directly as “Additional file for review but not for publication” in the file upload section of the submission system (zip files for large files). If your dataset contains sensitive information (e.g. location data related to threatened species), the first step is to try to anonymize the data, allowing for the analysis to be run without identifying e.g. sensitive locations. Best practice on how to do this can be found here. If you for some reason are unable to provide the data at the submission stage, please indicate this in the relevant section in the submission system or contact the editorial office (email to editorial office) before submission. 

Once the manuscript is accepted, data and code must be made publicly accessible in a suitable repository and should be citable with a persistent identifier such as a doi (digital object identifier). As an accepted author of a paper in an NSO journal, you can deposit your data in the Dryad Digital Repository free of charge. Visit the NSO Publishing Policies for more information about the minimum standards for data and code.

Submit Your Article

Oikos | Nordic Journal of Botany | Ecography | Wildlife Biology | Journal of Avian Biology

After Acceptance

Production process

Accepted manuscripts are edited so that the publication matches the journal house style. Authors will be sent a link to our online proofing tool that will allow them to access and edit their proofs. Proofs should be read carefully for typesetter's errors and the accuracy of author affiliations, tables, references, mathematical expressions, etc. No major alterations to content can be made at this stage.

Since all NSO journals aim to publish as rapidly as possible after acceptance, only a few days may be available for checking proofs. More time for proof-checking can be requested if authors are unavailable (e.g. field work, sick leave etc) and are unable to make alternative arrangements for their proofs to be checked quickly. Publication of an article will be delayed if proofs are not returned by the given deadline.

No offprints will be supplied. Instead corresponding authors will receive a locked PDF file to use at their discretion.

Signing the license agreement

If a paper is accepted for publication, the author identified as the formal corresponding author will receive an email prompting them to log in to Author Services, where via the Wiley Author Licensing Service (WALS) they will be required to complete a copyright license agreement on behalf of all authors of the paper. Publication of an article will be delayed if the license agreement is not completed by the given deadline.

Promoting your paper on social media

Each journal of the Nordic Society Oikos is active on several social media channels and encourages authors of accepted papers to make contributions to blogs, Bluesky, Facebook and Instagram in the form of photos, infographics, a popular summary of the study, and/or a short video. When sending material for cover or social media promotion, please make sure that the copyright is clear, i.e. either if you took the picture yourself or if you have permission from the photographer.